Revised: Spring 2002

NJCAA REGION XVIII

MEN'S AND WOMEN'S TRACK AND FIELD CHAMPIONSHIP MEET

STANDARD OPERATING PROCEDURES

I. Members

A. Colleges must be members of NJCAA.

B. Colleges must be members of Region XVIII Men's and Women's divisions.

C. NJCAA rules shall govern all participating member colleges.

D. League name shall be Scenic West Athletic Conference.

II. Meet Site Selection

A. The location of the Region XVIII Championship Meet should rotate geographically within the region. The rotation order: _______ If a school opts not to host the meet, then the rotation will be moved forward so that the next school in the rotation will hold the meet.

B. The site of the Region XVIII Track and Field Championship should be confirmed at the annual Region XVIII Spring meeting.

III. Meet Dates

A. The Region XVIII Championship Meet shall be a two-day meet held annually Friday and Saturday two weeks prior to the NJCAA National Championships.

B. The meet date should be determined at the annual Region XVIII Spring meeting.

IV. Sponsor's Meet Responsibilities

A. Pre-meet responsibilities

1. Secure the meet site, be responsible for promoting and advertising, and make arrangements for handling of spectators.

2. Notify, at least three weeks in advance of the Region XVIII Championship Meet, the other member schools of the time schedule for the meet, publicity needs, deadline for entries, coaches' meeting, and other pertinent information.

3. Provide courtesy maps, restaurant, and motel information.

4. Arrange for officials.

5. Arrange for a meet photographer to photograph the winning team(s) and the individual champions.

6. Schedule a coaches' meeting.

7. Secure F.A.T. equipment.

B. Post-meet Responsibilities

1. Prepare a press release for immediate distribution to the news media to include the following information:

a. First and second place teams

b. Meet place winners

c. Outstanding athlete

d. Coach-of-the-year

2. Within two weeks of the conclusion of the meet, send the above information as well as complete meet results and the updated qualifying standards to the following people:

a. Regional Director

b. Sport Advisor

c. Region XVIII athletic directors

3. Submit the name and school of the Coach-of-the-year to the NJCAA Track and Field Association.

4. Prepare a financial report of the meet to be sent prior to the annual Fall meeting to the following people:

a. Regional Director

b. Sport Advisor

c. Members of the Executive Committee

Copies of the report shall be distributed to all regional members at the meeting by the treasurer.

V. Participation Requirements

A. No contestant shall be permitted to enter the Region XVIII Championship Meet unless he/she is accompanied by his/her coach, a faculty member of their college, or a designated proxy coach.

B. All schools who are members of NJCAA Region XVIII are eligible to enter competitors in the Region XVIII Championship Meet (item C not in effect at the present time, due to small number of teams participating).

C. All entrants must be eligible according to the NJCAA championships eligibility rules. The meet director of the host institution must be available prior to and during the competition to clarify eligibility questions.

D. All teams and individuals must have entered before the entry deadline and been declared for entry according to the official meet instructions.

E. The entry procedure shall include two forms.

1. The alphabetical roster will serve as the certification of eligibility and must contain all possible entries.

2. The official entry form shall include all athletes who have met a qualifying standard at the time of entry.

VI. Meet Procedures

A. The Region XVIII Men's Track and Field Championship Meet shall be held in conjunction with the Region XVIII Women's Track and Field Championship Meet.

B. There shall be one Region XVIII Championship Meet Director.

C. There shall be a three person Jury of Appeals to rule on all written protests regarding all events. The Jury of Appeals shall consist of the meet director, the men's Regional Director, and the women's Regional Director. A protest must be lodged within 30 minutes of the completion of the event being protested.

D. The Region XVIII Track and Field events shall consist of the following (the order of events is set forth under VI, E).

1. Running events:

100 meter dash

200 meter dash

400 meter dash

800 meter run

1500 meter run

3000 meter steeplechase

110 meter high hurdles

400 meter intermediate hurdles

400 meter relay

1600 meter relay

3200 meter relay

5000 meter run

10,000 meter run

2. Field events:

Hammer throw

Shot put

Discus throw

Long jump

High jump

Javelin throw

Pole vault

Triple jump

3. Decathlon-Heptathlon:

a. The Region XVIII Decathlon-Heptathlon Championships shall be held in the month of April, the date and site to be agreed upon in the regional coaches meeting the preceding fall.

b. If a Region multi-event is canceled for any reason, and the meet cannot be held, a site will be determined by the coaches.

c. Points shall be carried over to the Region XVIII Championship Meet and be included in total team scores. Awards for this event will also be made at the Region Championships.

d. The decathlon-heptathlon shall follow the NCAA rule book.

e. F.A.T. will be used for all running events.

E. The events, their order, and their time schedule shall follow the official collegiate Track and Field Guide (NCAA) accordance with the attached time schedule.

1. The meet shall begin at 2:00 p.m. on the first day and at 9:00 a.m. on the second day, or at a designated time determined at the coaches' meeting.