Revised: Fall  2006

 

NJCAA REGION XVIII

WOMEN'S VOLLEYBALL CHAMPIONSHIP TOURNAMENT

STANDARD OPERATING PROCEDURES

 

 

I.                    Members

A.                 Colleges must be members of NJCAA.

B.                 Colleges must be members of Region XVIII Women's division.

C.                 NJCAA rules shall govern all participating member colleges.

D.                 League name shall be Scenic West Athletic Conference.

 

II.                 Tournament Site Selection

A.                 The location of the Region XVIII Championship Tournament shall be at the Region 18a winner’s site. 

1.                  18a will include CSI, NIC, Snow and CEU.  (District O direct route to national tournament).

2.                  18b will include SLCC.

B.                 18b will have a district playoff with Region 1.  (District A winner to national tournament).

 

III.               Tournament Date

A.                 The Region XVIII Championship Tournament dates should be determined at the annual Region XVIII Spring meeting.

B.                 The Regional and/or District Tournament will be completed on the weekend (Friday and Saturday) ten days prior to the start of the NJCAA National Tournament.

 

IV.              Sponsor's Tournament Responsibilities

A.                 Pre-tournament responsibilities

1.                  Secure the tournament site, be responsible for promotion, advertising, and ticket sales, and make arrangements for handling of spectators.

2.                  Notify qualifying teams and Regional Director of time schedules and other pertinent tournament information.

3.                  Provide courtesy maps, restaurant, and motel information.

4.                  Notify teams of seeding.

5.                  Communicate with the Women’s Regional Director who, with the arbiter(s) of officials, will select and secure the officials for the Region XVIII Championship Tournament.

6.                  Secure statisticians, scorers, line judges and scoreboard operators.

7.                  Arrange for awards.

8.                  Provide an opportunity for practice time of at least one to one and a half hours for participating teams the day prior to tournament play.  Continue to provide practice times for teams in the tournament throughout the tournament if possible.

9.                  Schedule a coaches and region meeting.  Notify all coaches, Region Director and sport advisor of the scheduled meetings.

Note: The 2006 coaches’ meeting will be a conference call Nov. 7

 

B.                 Post-tournament responsibilities

1.                  Prepare a press release for immediate distribution to the news media to include the following information:

a.                   1st and 2nd place teams

b.                  Most Valuable Player

c.                   All-Tournament Team

d.                  All-Region Teams

e.                   Coach-of-the-year

2.                  Within two weeks of the conclusion of the tournament, send the above information as well as complete tournament results to the following people:

a.                   Regional Director

b.                  Sport Advisor

c.                   Region XVIII Athletic Directors

3.                  Prepare a financial report of the tournament and the “Scenic West Athletic Conference Volleyball History” report to be sent prior to the annual Spring meeting to the following people:

a.                   Regional Director

b.                  Sport Advisor

c.                   Members of the Executive Committee

d.                  Regional Treasurer

Copies of the report shall be distributed to all regional members at the Winter meeting by the sport advisor.

 

V.                 Qualification of teams for competition

A.                 No team shall be permitted to enter the Region XVIII Championship Tournament unless it is accompanied by a coach, a faculty member of the college, or a designated proxy coach.

B.                 Top eight teams in the SWAC Athletic Volleyball Conference will qualify for the Region Championship Tournament as determined by the regional record from all teams in the conference.

1.                  Teams will be seated according to the finish in regular league play, see Appendix 1.

C.                 Each Region XVIII institution must submit to CSI Sports Information Director, Karen Baumert, one 5x7” team photograph (with players’ numbers visible), persons in photograph identified and one team roster on National Roster form at the beginning of the season.  Also submit a team picture and roster to the NJCAA Tournament host or designee at the beginning of the season.

D.                 Ties (follow in order):

1.                  If ties exist between 2 teams, then head-to-head competition will be the main criteria for seeding, hosting, and tournament qualification.  If more than two teams are tied, then head-to-head competition between those schools will be the first criteria used (total aggregate win-loss record between the schools involved).

2.                  If this doesn’t resolve the ties, then head-to-head competition versus the top place position will be the next criteria.  The next step would be head-to-head competition with the next lower position, and so on down the line.

3.                  If a tie still exists and involves hosting privileges for a tournament, a tie would be broken by:

a.                   The team that has not hosted most recently.

b.                  The hosting team will move to the lower seed position in the first round of regional play (only when the tie cannot be broken by #1 above).

4.                  If a tie still exists after the above principles are applied, and qualifying for regional tournaments is at stake, then the teams should agree on a tie-breaker match to be set-up in compliance with #3 above.  If a drawing for a first round bye or pairing is necessary, it will be conducted by the regional director.  The AD’s of the tied institution shall arrange for a neutral site, date, officials, game management, and share expenses/revenue.  If the teams cannot agree, then the playoff match will be held at the site of the regional tournament the night before the regional tournament begins.  The two teams involved share the expense/revenue.  In the event the playoff match is at the site of the regional tournament, the host school will be responsible for game management, and the regional director will assign officials.  The expenses and net revenues shall be shared by the two participating schools.

5.                  Ties which still exist after the above principles have been applied and don’t involve qualifying or hosting will be broken by a coin flip in the regional director’s office.

 

Note:  Only whole matches are considered in the tie-breaker criteria, not games within a match.

 

VI.              Tournament Procedures

A.                 Teams participating in the regional tournament are limited to not more than fourteen (14) players for each match.

B.                 The tournament shall be single elimination, with four matches on Friday and three on Saturday.  See Appendix 1 for seeding and format.

C.                 Match time for the tournament will be determined by the athletic directors in the March meeting.

1.                  Match times for Friday are: 10:00 a.m., 1:00 p.m., 4:00 p.m., 7:00 p.m.

2.                  Match times for Saturday are 10:00 a.m., 1:00 p.m., 7:00 p.m.

3.                  The host school will play in the 7:00 p.m. game in the first round.  After seeding of host teams, the highest seeded teams will play the next later time, etc.

NOTE: See tournament bracket information for District qualifier and tournaments to be played.

 

D.                 The host school shall provide towel service for each team.

E.                  It is recommended that the host college provide the following:

1.                  Campus map and parking arrangements

2.                  Separate dressing rooms for players and officials

3.                  Method for securing valuables (locks, etc.)

4.                  Training area and services

F.                  Introduction of teams - Both teams will line up on each line.  Introduce non-starters, then starters and coaches for visiting team then home team.  Referee brings the captains to net, then the teams to shake hands.

 

VII.            Rules

A.                 NCAA rules shall be used.  If there are any experimental or exceptions to the NCAA rules, the region will use the rules that will be played at the NJCAA Tournament.

B.                 The playing facilities include floor set-up shall comply with NCAA rules.

C.                 There will be a visible scoreboard.

D.                 Game balls shall be those stipulated by NJCAA By-laws.

E.                  Warm-up time on the court assigned for the match will follow the NCAA protocol warm up procedures as listed in the NCAA Rulebook.  Exception: Visiting team pass around/practice time will be 2 hours prior to match time.  (Teams must confirm this time prior to arrival).

F.                  Protests will follow the protest procedures as outlined in the NCAA Rulebook.

 

VIII.         Officials

A.                 The SWAC Coordinator of Officials, the Region 18 Director and Assistant Director will work together to select rated officials for the tournament.  The Coordinator will secure officials for the tournament.

1.                  The referee shall hold at least PAVO State rating.

2.                  The TWO line judges must be qualified/trained line judges and approved by the Regional Director.

B.                 The Coordinator of Officials will assign officials to the various matches in the tournament with the approval from the Region Director and/or Assistant Director (or designee).  Officials will be assigned to the first round with the next round being assigned at the end of the first day, etc.

C.                 The sponsor school will secure trained scorers, Libero tracker, scoreboard operator, statisticians and line judges.

D.                 Official's attire shall comply with NAGWS rules.

E.                  Officials for Regional Championship Tournament

·        $81.25/match

·        $25.00/day per diem

·        $.40/mile one way [one (1) driver from Utah and one (1) from Idaho], or airfare, whichever is less.  If an official(s) flies, he/she will be picked up and transported either by officials that are driving or someone from the host institution.

·        Rooms provided by host institution

·        No other expenses will be paid such as airport parking, mileage to and from the airport, etc.